University Library Services During the COVID-19 Response: 3 October 2022 updated

Our services  at a glance
Access and Availability
Overdue Items and Penalties
Alumni and Visitors Access
Library Membership Card


◆Access and Availability 

As we respond to the latest University guidance “Class policies for 2022” (The English version is currently being prepared.), the Libraries are open to the current staff and students of Aoyama Gakuin, with careful attention to protect the members from the COVID-19. Due to campus restrictions, alumni and visitors are not yet able to access the libraries or borrow materials.
The operating hours may change at short notice in light of COVID-19 pandemic. Find current information about operating hours on the Calendar pages.

Limited in-person services
The number of study seats available
 The number of seats available is limited to 65% at a maximum, in response to health and safety precautions. The Libraries are set up to be as COVID-19 safe as possible, including socially distanced study space and sanitisers.

In response to the COVID-19
Aoyama Gakuin University Libraries take sufficient measures to protect the health and safety of our students, faculty and staff members. Please read below before accessing the Library.
You cannot enter the Library if;
-you feel unwell.
-you have got a high temperature.  *You need to check your temperature with a non-contact thermometer at the Library entrance.
-you do not wear a mask.
-you are not the one who receives the University’s approval to access to the campus facilities.

In the Library buildings, please make sure to;
-refrain from chatting with other users.
-wash your hands regularly.
-follow social distancing rules, health advice and instructions by the Library staff.
 (For an instance, the staff may ask you to move to another reading seat to ensure adequate social distancing & the safest study environment possible for all users.)

Online reference services are also available. You will be able to submit enquiries to staff via email, or place an order with Reference Request

Responses are based on current information and subject to change depending on emerging information and circumstances. Please note that the limited reopening may change without notice.


◆Overdue Items and Penalties

The penalty for the overdue items has been suspended until the academic year 2020-2021, but it will resume from the academic year 2022.
If you have an overdue item, you will not be charged penalties as long as you return the item before the end of April 2022. AS of 9 May 2022, you cannot check out, renew, or reserve any other items for the number of days overdue.



◆Alumni and Visitors Access

Since the academic year 2021, Aoyama Gakuin Women’s Junior College alumnae have come to be eligible to use Aoyama Gakuin University Libraries, both Main Library in Aoyama campus and Mandai Memorial Library in Sagamihara campus. Available services are the same as for the University alumni.

Please note that Aoyama Gakuin University Libraries are still open only to current staff and students. We regret that the Libraries are not currently open to our alumni, members of other universities or private researchers. In order to support current students and researchers at the University during this very restrictive time, it has been necessary to limit the availability of some services. We keep this under regular review and hope to be able to welcome back the wider membership of the library as soon as possible.
Thank you for your patience and understanding.

3 October 2022 updated
We are continually reviewing our in-person services in the academic year 2022, with guidance from the University. However, we regret asking for alumni’s continued patience until at least the end of April 2022. Again we are sorry to inform you that we have to continue operating within strict building controls until the end of October 2022. Even after October 2022, we will need to make decisions based on the levels of demand from current students, social distancing requirements, and the University guideline.
We know you will understand that we have to prioritise services for current staff and students of Aoyama Gakuin University, subject to restrictions and a reduced capacity. Any changes we make to library services will be announced this website.


◆Library Membership Card

■Notice of the Library Membership Card issuance fee increase
Due to updating user authentication methods, all of the Aoyama Gakuin Card issuance fee is changing. Thus, the Library Membership Card issuance fee changes as follows:
Old fee – 500 yen
New fee – 800 yen
Thank you for your understanding.
*We regret that new registrations are currently unavailable. Please submit your application when we resume access to the full range of library services, which will be as soon as it is safe and possible to do so.


■Alumni who already have Aoyama Gakuin University/Women’s Junior College Library membership cards

Renew your Library Membership 2 May 2022 updated
Usually, you must renew your library membership in person at our libraries. Whilst you cannot enter the libraries during this very restrictive time, you can renew your membership online through the “Inquiry Form” until we can welcome back our alumni, in response to the circumstances created by the COVID-19 pandemic.

For more details, please refer to this page (sorry, in Japanese only).

NOTICE: Updating Library Membership Card in academic year 2022
In response to the user authentication methods update, the Aoyama Gakuin Library membership card issued until academic year 2021 will be invalid in academic year 2022.
So you should replace your old card with a newer one on your next Library visit.
New Library membership card replacement fee: 800 yen



If you have any questions, you may contact


We will continue to monitor the news updates daily to tailor our services accordingly, in coordination with Aoyama Gakuin School Corporation. So we ask that you keep an eye on the latest updates on this page.

We kindly ask you all for your understanding and cooperation.